Enrolment Policy

Introductory Statement

This policy was updated by the Staff of the Convent Primary School on 15th March, 2010.


  •  In response to Education Act and Education Welfare Act.
  • To ensure the smooth operation of our school.
  • To take into account demographic trends.
  • To acknowledge the rights of every child to education.
  • To be aware of the Health & Safety of each member of School Community.

Relationship to Characteristic Spirit of the School

It is a co-educational Primary School at Infant level and girls only  from 1st to 6th classes.  It is an inclusive school and caters for children of all abilities.      Under the patronage of the Catholic Bishop of Cloyne, our school accepts all children seeking to enrol, subject to pupil numbers, and ability of school to meet physical, emotional, educational and spiritual needs of child and provision by parents/guardians of necessary documentation when required.


  • Familiarise parents with “Enrolment Policy “
  • Regularise dates and times of enrolment.
  • To set out the procedure for enrolment .

Content of the Plan

The Chairperson of B.O.M. is Canon Jackie Corkery,  Parochial House, Kanturk , Co. Cork.

The Principal Teacher is Derval Vaughan,  Convent Primary School.

The Chairperson or Principal  will be happy to clarify any further matters arising from  the policy.

School Name: Convent Primary School.

School address: Church Street, Kanturk , Co Cork.

Denominational Character:  Roman Catholic.

Name of Patron : Bishop William Crean.

Total number of Teachers presently  in the School: Principal plus 6 mainstream assistant teachers, one fulltime Learning Support Teacher, one Temporary  Language Support Teacher and one  part time Resource Teacher and part time Learning Support Teacher.

Range of classes taught: Junior  and  Senior Infants (Co - Ed),

First to Sixth classes ( girls  only)

The school depends on the grants and teacher resources provided by the Department of Education and Science.  The school policy has regards to the resources and funding available.  The school follows the curricular programmes.


(1) the context and parameters of Department regulations and programmes,

(2)  the rights of the patron as set out in the Education Act (1998)

(3)  the funding and resources available, the school  supports the principles of:

 Inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational

 Equality of access and participation in the school;

                 ·   Parental choice in relation to enrolment; 

                 ·  Respect for diversity of values, beliefs, traditions, languages and ways of life in society;

                ·  Other relevant general information pertaining to the school e.g.

                   School Commences:                  9.10.a.m.

                   Lunch Time:                           12.30 – 1.00 p.m.

                   Infant classes end                     1.50 p.m.

                  All other classes end                2.50p.m.

Application Procedures

A circular is sent in late January/early February to all parents of children in the school, to the local Boys’ School, and to the local pre-schools.  The enrolment days are also advertised in the Church Bulletin, The Corkman and County Sound.  This is primarily intended for parents enrolling their children at Junior Infants for the following September provided the child has reached his/her fourth birthday but is also intended for the enrolment of older children.

Parents are also encouraged to share this information with friends, families and neighbours who may wish to enrol a child in the school.

Parents who wish to enrol pupils will be invited to the school on appointed dates in  February and will meet with Principal/Deputy Principal/Secretary.

Parents will be informed in writing of acceptance of the child to the school as soon as possible.   No child is refused admission for reasons of ethnicity, special educational needs, disability, language/accent, gender, traveller status, asylum- seeker/refugee status/religious/political beliefs and values, family or social circumstances.

In the event that applications for enrolment exceed or are expected to exceed the number of places available, the following decision making process will apply.  The B.O.M. will exercise its discretion in the application of the following criteria

  •  All children who live within the parish /town boundaries.
  • Brothers and sisters of children already enrolled.
  •  Children of Staff members.
  • Children who live outside the parish.
  •  Ages of children.
  • Ethos considerations.

Pupils may transfer to the school at anytime subject to school policy, available space and in some cases the approval of DES. It is a requirement of the B.O.M. that information concerning attendance and child’s educational progress be communicated between schools (Section 25Education Welfare Act 2000 )

On application (of children transferring) attendance and progress reports will be sought from the previous school.

Provision of key information by parents:

Certain information will be required when children are being enrolled.  A specific enrolment application is provided by the school for this purpose.  Such information will include:

·        Pupil’s name, age and address

·        Names and addresses of pupil’s parents/guardians

·        Contact telephone numbers

·        Contact telephone numbers in case of emergency

·        Details of any medical conditions of which the school needs be aware

·        Religion- Baptismal Certificate required where applicable

·        Previous school & classes  attended, if any, and reasons for transfer

·        First Language

·        Any other relevant information .  Are there any behavioural issues and psychological reports? Is child toilet trained?

Decision Making 

Decisions in relation to applications for enrolment are made by the Board of Management in accordance with school policy.  The Board will notify parents of their decision within 21 days of receiving such application/ relevant /requested information (in accordance with Education Welfare Act 2000)  As a general principle and in so far as practicable, having regard to the school’s enrolment policy, children will be enrolled on application, provided that there is space available.

The Board of Management determines when a school is full. 

Our school is full when we have reached an enrolment figure of 28x7 mainstream class teachers.

Children with Special Needs

Children with Special Educational Needs are welcome to enrol in the school and every effort is made to provide them with an appropriate education as well as to include them in every aspect of school life.  The child enrolling in our school is resourced in accordance with the level of resources provided by the Department of Education and Science.

The Board of Management may request copies of relevant reports or request that the child be assessed immediately in order to assist the school in establishing the education needs of the child and to profile the support services required .  The Board of Management will endeavour to have all resources and supports in place before the child is admitted to the school.   This may include visiting teacher service, resource  teacher special needs assistants etc specialised equipment or furniture, transport services etc.

The school will meet with the parents of special needs child to discuss the school’s suitability for the child.   If considered necessary, a full case conference may be called which may include parents, child ,principal class teacher, learning support teacher, resource teacher, Special Education Needs Organiser and psychologist or social workers as appropriate.

Appeals Procedure

In line with Section 28 of the Education Act 1998, parents who are dissatisfied with an enrolment decision, may appeal to the Board of Management.  This appeal must be addressed, in writing to the Chairperson of the Board, stating the grounds for the appeal, and lodged within ten days of receiving the refusal.  Parents, if unhappy with the result of this appeal, may appeal to the Department of Education and Science under Section 29 of the Education Act on the official form provided by the Department.  An appeal form will be issued by the school to the parents/ guardians.  This appeal must be lodged within 42 days of receipt of the refusal from the school to enrol.

Code of Behaviour

The school has appended its Code of Behaviour to the schools Enrolment Policy.  Since the implementation  of the Education Welfare Act 2000 and the issue of the NEWB Guidelines a copy of the Code of Behaviour is attached. 

Success Criteria

A smooth enrolment procedure on a yearly basis and that all stakeholders are happy with this process.

Roles and Responsibilities

It is the responsibility of the Principal, Deputy Principal and BOM to organise enrolment in line with this policy.

Time frame for Implementation

This policy will be implemented from September 1st 2010.


Time frame for Review

This policy was reviewed in April 2011.

This policy will be reviewed in April, 2013.



This policy was ratified by the  B.O.M.


Signature __________________________

Date: _________________________