Acceptable Use Policy

 Revised Acceptable Use Policy October 2020

Convent of Mercy N.S. Kanturk Co. Cork. 

The aim of this revised Acceptable Use Policy, (AUP) is to ensure that pupils will benefit from learning opportunities offered by the school’s Internet and  ICT resources in a safe and effective manner.  Internet and ICT use and access is considered a school resource and privilege.   Therefore, if the school AUP is not adhered to, this privilege will be withdrawn and appropriate sanctions, as outlined in the AUP, will be imposed. 

It is envisaged that school and parent representatives will revise the AUP periodically.    Before you sign the form this revised policy should be read carefully to ensure that the conditions and uses are acceptable to you and your child/children.

School’s Strategy

The school will employ a number of strategies in order to maximise learning opportunities and reduce risks associated with the Internet and ICT Resources.  These strategies are as follows:


  • Internet sessions will always be supervised by a teacher.

  • The school will monitor pupils' Internet usage.

  • Students and Staff will be provided with training in the area of Internet safety.

  • Uploading and downloading of non-approved software will not permitted.

  • Virus protection software will be used and updated on a regular basis.

  • Students will observe good ‘netiquette’ (i.e., etiquette on the Internet) at all times and will not undertake any actions that may bring the school into disrepute. 

  • “Safer Internet Day” will take place annually to promote staying safe online.


World Wide Web

  • Students will not intentionally visit Internet sites that contain obscene, illegal, hateful or otherwise objectionable materials. 

  • Students will use the Internet for educational purposes only and games of educational content.

  • Students will be familiar with copyright issues relating to online learning.

  • Students will never disclose or publicise personal information.

  • Students will be aware that any usage, including distributing or receiving information, school related or personal may be monitored for unusual activity, security and /or network management reasons 

  • Pupils will be taught appropriate use of the internet using the teaching materials 

  • Inclement weather conditions  General or Universal films /DVD’s may be shown during break.

  • Students will report accidental accessing of inappropriate materials in accordance with school procedures.

  • Downloading by students of materials or images not relevant to their studies is in direct breach of the schools acceptable use policy.



  • When using Google Classroom and the Gsuite Apps, students will use approved class email accounts under supervision of a teacher or parent/guardian. 

  • Students will not send or receive any material that is illegal, obscene, defamatory, or that is intended to annoy or intimidate another person. 

  • Students will not reveal their own or other people’s personal details, such as addresses or telephone numbers or pictures. 

  • Students will never arrange face – to face meetings with someone they only know through emails or the internet.

  • Students will note that sending or receiving attachments is subject to permission from their teacher. 

  • Teachers and staff will communicate through Aladdin and school email addresses.(Gmail)

  • All Parents/ Guardians will be asked for their email address on enrolment as a form of communication with the school.

  • Each Parent/Guardians address will be used for Google Drive and Aladdin and school related emails will be sent out through these mediums.

  • Google classroom permission is sought initially from Parents/Guardians  in writing to allow their child/ren to access Google classroom.

  • Each pupil will be given their own email address to access Google classroom. 

  • Google classroom will be monitored and supervised by the class teacher or SET

  • Decisions re accessing areas in Google classroom will be at the discretion of Principal and teachers e.g Google meet. 

  • It is imperative that Parents supervise their children during remote learning and in the event of teaching online a suitable quiet environment will be provided for the pupil at home and pupils use a password to sign in and do not share their passwords. 

  • Security has been added to G-Suite for Education where pupils cannot email each other or anyone outside school domain. Pupils can only email staff in our own school domain.


Distance Learning 

  • In circumstances where teaching cannot be conducted on the school premises, teachers may use Google Classroom, Google Meet, Zoom, SeeSaw, Study Ladder, Padlet or other platforms approved by the Principal as platforms (the “Online Platforms”) to assist with remote teaching where necessary.

  •  In the case of Google Classroom and Google Meet, parents/guardians must grant access to their child to have a school Gmail address such as firstname.surname@school 

  • Parents/guardians will be provided with the password and will be expected to monitor their child’s use of the Gmail address and Online Platforms. 


Internet Chat

  • Students will note that sending and receiving e-mail attachments is subject to permission from their teacher.

  • Student will only have access to discussion forums, other messaging electronic communication fora that have been approved by the school.

  • Discussion fora or other electronic communication fora will always be supervised.

  • Usernames will be used to avoid disclosure of identity.

  • Face – face meetings.  Students will never arrange a face to face meeting with someone they only know through e-mails or the internet  with someone organised via Internet chat will be / or forbidden ?  

  • Skype may be used for contacting other children/schools for project work or pen-pals.  This will be done under teacher supervision.


School Website

  • Students will be given the opportunity to publish projects, artwork or school work on the World Wide Web in accordance with clear policies and approval processes regarding the content that can be loaded to the school’s website.

  • The website will be regularly checked to ensure that there is no content that compromises the safety of students or staff.

  • Website using facilities such as guestbooks, noticeboards or weblogs will be checked frequently to ensure that they do not contain personal details.

  • The publication of student work will be co-ordinated by a teacher.

  • Students’ work will appear in an educational context on Web pages with a copyright notice prohibiting the copying of such work without express written permission.

  • The school will endeavour to use digital photographs, audio or video clips of focusing on group activities.  Content focusing on individual students will not be published on the school website without parental permission. Photographs, audio and video clips will focus mainly on group activities.  Video clips may be password protected.

  • Personal student information including home address and contact details will be omitted from school web pages. 

  • The school website will avoid publishing the first name and last name of individuals in a photograph.

  • The school will ensure that the image files are appropriately named – will not used students’ names in image file names or ALT tags if published on the web.

  • Students will continue to own the copyright on any work published. 



The school will provide information on the following legislation relating to use of the Internet which teachers, students and parents should familiarise themselves with.

  • Data Protection (Amendment) Act 2003

  • The Data Protection Act 1988

  • Child Trafficking Act 1993

  • Interception Act 1993

  • Video Recordings Act 1989



Misuse of the Internet may result in disciplinary action, including written warnings, withdrawal of access privileges and, in extreme cases suspension or expulsion.  The school also reserves the right to report any illegal activities to the appropriate authorities.

Reviewed October 2020


Date: _________________________